Introduction

Student Access Television (SATv) was formed to provide a method to allow students at Napa Valley College to expand their knowledge and provide a service to their fellow students and the community.

Our Mission is to provide access to the Television studios at Napa Valley College by its students, to increase community awareness and pride, enhance our educational opportunities, showcase our talent, appreciate our diversity and explore our future and enjoy our past, discuss current events.

These operating policies and procedures are intended to provide the means for assuring fair and equitable access to the resources and services managed by SATV.

Student Access Television is an extension of Napa Valley College’s Broadcast Television Engineering Technology department and the SMPTE11 student club.

The resources provided by SATV are intended to facilitate non-commercial expression by Students of Napa Valley College for the education and benefit of the college and the community at large.

The policies and procedures detailed here may be waived in specific cases but shall otherwise generally be followed. In cases where these policies and procedures are waived, supporting documentation shall detail the reasons for such suspension. A Producer or Programmer is required to submit any request for a exception to policy in writing in advance for review, and any approved waiver will be kept on file.

These policies and guidelines may be modified at any time will be posted in advance on this website. Members of SATV are encouraged to submit proposals for changes and to make comments on any proposed changes.
Persons using the facility should review the policies and are expected to comply with the rules described.

The Who What, Where and How (FAQ) About SATv?

1. What Is SATV? Student Access Television (SATV) is a Student club providing access to facilities, equipment, and training for students in order to produce and telecast television shows that interest or benefit those in the Napa Valley college area, the Napa area community and beyond.

2. Who Pays For SATV? SATV’s primary funding sources were made possible through Napa Valley College and generous donations from the broadcast television industry.

3. What Can Be Seen On SATV? SATV is a College television resource, with a diverse combination of program possibilities. Programming areas may include and are not limited to:
   1. College Community – Any program which has a main theme based in the Napa Valley College community. Included within this category are programs about individual students, student groups, news casting, student lifestyles, clubs and organizations, community events, forums, theater events, college history, and other activities.
   2. Community – Any program which has a main theme based in community. Included within this category are programs about individuals, lifestyles, community organizations, schools, community events, forums, town hall meetings, clubs, community history, and activities.
   3. Student Government – Any program promoting student governance from televised board meetings to political announcements from student candidates.
   4. Arts /Entertainment – Any show which has Fine Arts, Performing Arts or Entertainment as it’s main theme. Included within this category are musical performances, theatrical productions, shows about artists and/or their work.
   5. Special Presentations – Any program that does not fall specifically within another programming category or any special programming developed. Included within this category are independent films and documentaries and special speakers and presentations.
   6. Sports – Any program which has organized or individual sports as its main theme. Included within this category are programs that promote physical fitness, sports activities such as games and tournaments, and documentaries about team or individual achievement in sports.

4. Where Is SATV Located? The SATV studio is located at Napa Valley College, 2277 Napa-Vallejo Highway, Room 1230 Bldg 1200, Napa, Ca 94558.
   Please note that because SATV is located on a public college campus it is necessary for all guests to sign in upon entering the SATV studio. All SATV Members and Guests are required to recognize and abide by Napa Valley College campus policies and rules.

5. What Will It Cost Me? As a student organization at Napa Valley College, there is no cost to be associated as a member. As a Producer, you are responsible for the costs of your sets and any damages arising from equipment neglect.

6. When Is SATV Open? SATV has regular campus club hours. For current hours, please visit the SATV website at SATv @ SMPTE Chapter 11

7. How Do I Contact SATV? Call 707-253-3258 (Broadcast Television Engineering Technology) or use this site's contact form.

Participation

1. Membership
   1. Members are students seeking to actively participate in SATV activities. Members are entitled to vote in SATV Board of Director elections and serve on the organization’s Board of Directors and other committees. Producer Members participate in development of programming to be aired on SATV. Membership in SATv is required to use SATV facilities or equipment and to receive SATV training. Member-Producers are also required to volunteer ten (10) hours per membership year.
   2. SATV Membership is valid for one semester. All Members are required to renew their membership annually. Memberships expire at the end of the semester.
   3. Prior to using SATV facilities, equipment or resources, all members must sign and submit the Statement of Compliance agreeing to abide by SATV’s Policies and Procedure. Additional mandatory paperwork may be required for the use of specific equipment, facilities or resources.

2. Membership Categories There are three basic membership categories: Basic, Producer and Mentor. Membership as a Producer is required to use or to receive training for SATV equipment or facilities. The Producers membership is intended for those who wish to produce television programs to be telecast on SATV.
   1. Basic Member – Basic membership extends from joining the club until the acquisition of the first certificate. Basic members receive access to all basic classes and basic certification, Basic members have voting rights and do not require volunteer hours.
   2. Producer Member – Basic equipment access and voting rights. Producer Membership requires 5 volunteer hours per membership year.
   3. Mentor – Advanced certification, advanced equipment access and voting rights. Executive Producer Membership requires 10 volunteer hours per membership year.
   4. Independent Producers – Independent produces are those who wish to submit programming to be shown on SATV but are not necessarily Members of SATV. Submission of programming for such producers requires sponsorship by a SATV Member-Producer who accepts responsibility for the content of the program. Independent producers may be eligible for special workshops, but may not initiate production or use production equipment.
      

3. Member Obiligations Producers are required to volunteer a minimum of five (5) hours per year to retain membership in good standing. Volunteer hours must be approved by the staff of SATV and be for purposes other than the production of a Producer’s own program or series. Volunteer hours on behalf of another Producer will be credited only when a written agreement between producers is submitted an approved by SATV club officers.

4. Relationship Between SATV & Members – SATV manages the equipment and facilities. These resources will be made available to Members in good standing who wish to produce programming. Members are considered to be independent producers who create programming for themselves or the organization they represent. Members are responsible for the content they produce and submit. Members must not identify their production efforts as being “for SATV”. Rather, producers should indicate that their programs “will be seen on SATV”. At no time may any individual or organization member identify themselves as an employee or agent of SATV or any of the funding jurisdictions. SATV exercises control over production activities by members when members are recruited by SATV to crew productions that are specifically coordinated by SATV.

5. Member Conduct A “Code of Conduct,” as described herein, shall apply to all persons using SATV facilities, and compliance with the Code is a requirement of membership at the facility. SATv membership indicates agreement to the Code, and is required for new and renewing members. Violation of the Code of Conduct is subject to disciplinary action, as described below.

6. General Guidelines
   1. Members must agree to abide by all SATV Policies regarding the use of facilities or equipment for the production and presentation of their programming.
   2. Members must respect the rights and dignity of the staff and other individuals in the facility. Conduct that discriminates against or degrades any person will not be tolerated. A reasonable standard of courtesy and respect will be observed.
   3. SATV is not responsible for agreements made between members and/or any other parties, and may not be involved in private disputes between members.
   4. Guests of members must be kept to a minimum, and are expected to observe SATV’s Code of Conduct. Members are responsible for their guests’ actions.
   5. Pets or live animals, except seeing eye dogs, are not allowed in the facilities.
   6. Smoking is prohibited in the SATV facilities. Food or drinks are not allowed at any computer stations, or master control.
   7. In some cases, exceptions may be made to specific areas of the Code with prior consent of SATV Staff

7. Prohibited Acts Specific acts are set forth in writing in order to provide notice to all who use SATV facilities. They are not designed to define violations in exhaustive terms. Individuals may be accountable for acts which constitute violations of law or policy. The following acts are prohibited:
   1. Providing false information – intentionally providing false information to SATV for the purpose of obtaining membership services, access to channel time, or to obstruct or hinder any SATV investigation or hearing.
   2. Misrepresentation – Identifying oneself as being an employee or agent of SATV unless hired by SATV to perform a specific service.
   3. Use of name/logo – Unauthorized use of the SATV, SMPTE, or BTV logo, name, indicia, motto, or symbols for any purpose without prior consent of the Advisor.
   4. Disrupting SATV functions – intentionally and/or recklessly interfering with normal SATV operations or with SATV sponsored activities.
   5. Destroying, defacing or damaging property – Intentionally and/or recklessly destroying or damaging SATV property or the property of others on SATV premises. Sticking, posting, or affixing flyers, stickers or other objects without authorization by the SATV Advisor.
   6. Trespassing/unauthorized use – Unauthorized entry into areas and unauthorized use of equipment, phones, computers; switches, power, etc. on video or office equipment at the SATV facility.
   7. Tampering with videotapes/media or data files – Tampering, removing, moving, editing or otherwise altering videotapes or materials to which the member does not have sole ownership rights, without authorization from the owner of the videotape or materials. Removal of videotapes from the SATV library without checking with staff, including tapes the member owns.
   8. Use of controlled substances – Use, possession or distribution of any controlled substance, illegal drug, or alcoholic beverage on college premises.
   9. Use of weapons, firearms, explosives and dangerous chemicals – Use or possession of any weapon, explosives, dangerous chemicals, substances or instruments or other weapons, as defined by state law, which may be used to inflict bodily harm on another individual or damage upon college premises.
   10. Committing unlawful acts – Engaging in any unlawful act while on college premises.
   11. Harassing or threatening others – Threatening, intimidating or harassing another person affiliated with SATV, with respect to his or her physical safety or mental health. This includes causing physical harm to any person or property on college premises or causing reasonable apprehension of such harm to another person.
   12. Sexually harassing/hate crime – Engaging in activities defined by California Civil Code as hate crimes or sexual harassment of other members or of staff.
   13. Inappropriate Behavior – Engaging in lewd, indecent, erotic or obscene behavior on college premises.
   14. Theft – Deprivation of another person’s property including SATV property or services without that individual’s or SATV’s authorization.

8. Disciplinary Actions SATV reserves the right to take immediate disciplinary action against members who violate Operations Policies or Code of Conduct as outlined above and in this policy book. Members will be notified in writing of disciplinary actions, accompanied by an explanation for the action taken, and a review of the assigned restrictions, if any. Members may appeal disciplinary action that they deem unwarranted to the SATV Advisor. Disciplinary action may be administered in the following ways, depending on the severity of the violation:
   1. Warnings – Written warnings notify the member that they are or have been in violation of policies, Code of Conduct, or rules of the facility, but do not restrict the member from any services.
   2. Probation – Probation restricts a members’ access to selected services for a limited period of time, not to exceed 30 days. Probation usually follows a written warning.
   3. Suspension – Suspension bans a member from all services of the facility for an extended period of time, and may require certain conditions be met before suspension is lifted. Members who repeatedly incur probation may be suspended. Additionally, the SATV Advisor may suspend any member who is deemed to be a threat to the efficiency, safety or integrity of the operation of SATV in its service to the entire campus.
   4. Legal Action – SATV will report any member who engages in unlawful activity while at SATV facilities, or in using SATV facilities to the campus police who will take appropriate action to remedy the situation. Warnings and Probation may be issued by the SATV Advisor. Suspension and Legal Action require club officer’s review.

9. Appeals Of Disciplinary Action All appeals must be made in writing within one week of the imposition of the disciplinary action. There are two stages of appeals:
   1. Appeal to SATV Advisor – The Advisor of SATV will review and act on a written appeal within two (2) working days. The response shall also be in writing. Should the person making the appeal not be satisfied with the result, a final appeal must be made in writing to the officers of SATV within two (2) working days of the Advisor’s decision.
   2. Appeal to the SATv officers – The officers of SATV will review final appeals at its next regularly scheduled meeting held at least two (2) working days after the appeal is received at the SATV office. The appeal shall be heard within sixty (30) days. The decision of the Board is final and will be detailed in writing to the person making the appeal.

Requirements & Restrictions for Equipment Use

1. Statement of Compliance: Required of all Members using SATV services & facilities.

2. Certification: Members must be certified to use any production equipment or facilities.

3. Project Proposal: To begin reserving production equipment and facilities, members must submit a Project Proposal form. Upon approval of SATV Staff, members may make reservations for equipment and facilities to produce their project.
   1. Reservations – Equipment Reservation Requests are processed during SATV Office hours in the order received, and granted on a first come-first serve basis and by equipment availability.
   2. Equipment Checkout Receipt – Members must sign the Equipment Checkout Receipt agreeing to terms including equipment use, checkout length, and for responsibility.
   3. Training Priority – Reservations and Checkouts can not conflict with training.
   4. Checkouts, returns, and length of use – Equipment is checked out and returned during designated times. Equipment must be picked up and returned on time. Field, Studio, and Editing equipment are available for certain time lengths. Equipment checkout requests cannot be made beyond the period approved for the Project Proposal until approved by SATV Staff.
   5. First-air on SATV – Programs produced with SATV equipment must have their first showing on the SATV Media Server

4. Unauthorized Use:
   1. Private, commercial or recreational use of SATV equipment is not allowed.
   2. Persons who are not certified by SATV are not allowed to handle equipment.
   3. Members cannot “sell” the use of SATV facilities, the college-owned equipment or channel time to other individuals, organizations or businesses, or in any way suggest to underwriters that they are buying any advertising time or services in exchange for their support.

5. Representation: A member or producer may only represent him or herself as an independent producer or a crew member of an independent producer. A member or producer MAY NOT represent him or herself as a SATV Staff Member, or as acting on behalf of SATV unless authorized in writing by an olfficer of SATV. Members and Producers should not represent their productions being produced for SATV; however, members can identify the intent of their projects to be shown on SATV Streaming server.

6. Eating and Drinking: No food or drink of any kind is allowed in the control room, at editing stations, or near any field or studio equipment at any time. No food or drink of any kind are allowed in the studio unless it is needed for a show (i.e. a cooking show) and only with prior approval of SATV staff offcers. Exceptions to this rule, may only be granted by SATV Staff officers for authorized special circumstances.

7. Smoking and Controlled Substances: Smoking, alcoholic beverages and controlled substances are not allowed on campus or within any of SATV facilities. No SATV Member or guest may be under the influence of a alcohol, or controlled substance while at SATV or using the SATV facility or equipment. Members & Producers should also exercise precautions to minimize damage to SATV electronic field equipment due to smoke of any kind.

8. Extreme use of Equipment or Facilities:
   1. SATV equipment and facilities may not be used in the creation of program material that creates the immediate danger or damage to property or injury to persons; the substantial obstruction of law enforcement or other governmental functions or services; the deprivation of any person by threat, threat of force or physical action of a legal right or the disturbance of any person in the enjoyment of a legal right; or the creation of a public nuisance.
   2. Members may not abuse or vandalize SATV equipment or facilities or return equipment in damaged or unworkable condition, beyond normal wear and tear.
      Examples of equipment abuse:

      • Subjecting any equipment to water, heat, shock by hitting or dropping
      • pointing the lens of the camera toward the sun or any bright light
      • any activity that may resemble abuse.
   3. Equipment and facilities must be checked in or left as clean or cleaner then when checked out or when you arrived at the facility.

Production Requirements

1. Project Proposal Form Producers who wish to produce a program using SATV equipment must submit a Project Proposal Form prior to reserving equipment, resources or facilities. The Producer is ultimately responsible for the production of the program, and assumes responsibility for the production and all liability for equipment use and program content.

2. Program Submission Requirements The following must be provided prior to the telecast of any program submitted for playback on SATV.
   1. Playback Request Form – Members and Independent Programmers are required to submit a Playback Request form for every individual and series program telecast by SATV.
   2. Responsibilities – The Member–Producer will take full responsibility for the content and will certify that the program contains no illegal or commercial material, and agree to hold harmless SATV and Napa Valley College for all content of that program. All underwriters for the program must be listed on the Playback Request form. The Request must be submitted with media prior to broadcast and will be kept on file by SATV.
   3. Series Programs – For series programs a Project Form must be submitted for each episode. Conditions affecting approval of the Project Form are as follows:
      1. Producers may not have more than two (2) active projects at any one time.
      2. The entire crew must be listed on the Project Proposal
      3. Incomplete forms will be returned to the Producer.
      4. The proposed program must comply with all Production Requirements, including limitations and restrictions on usage, etc.
      5. Producer may not use equipment to produce any materials which violate SATV Programming Guidelines or to produce programming primarily for any use other than to Streamed on SATV.
      6. Approval of a Project which put the equipment at an abnormal risk of damage or loss (such as, but not limited to shooting underwater, etc.) is at the discretion of the SATV Staff.
      7. After approval, Projects remain active until completed or canceled by the producer (see below). Active projects which are not used for six months will be canceled by SATV and are subject to terms of cancellation.

3. Cancellation Of A Project If the Producer has accrued less than or equal to minimal use of equipment, the Contract will be annulled without penalty. Minimal Use of equipment is defined as follows: at least one reservation in support of an approved project within 90 days of approval.

4. Required Credits & Titles
   1. Programs should begin with 10–15 seconds of black. Titles with the name of the program and other information are very helpful to viewers.
   2. The Producers name and contact information must be included for at least 10 seconds at the end of each program.
   3. For SATV Members who are acting as a sponsoring producer and submitting video for a non–SATV producer the sponsoring producer’s name must be included.
   4. Programs produced using SATV equipment must include a SATV credit, “This program was created through the use of equipment or facilities of Napa Valley College Student Access Television (SATV), Napa, California. All content is sole responsibility of the producer.”
   5. Producers are also encouraged to but not required to also include “For more information about SATV please visit www.smpte11.org.”
   6. Programs should also include a final title that states “The End.”

5. Acknowledgements It is highly recommended that Producers acknowledge everyone and anyone who participated or helped in the production of their program in the credits of their video. Acknowledgements should include music production, artwork, and other contributions that assisted to the production of a program.

6. Labeling When submitting video to play out on SATV please be sure to include the following information on the label:
   1. Title of your video, video length in H:M:S, submitting Producer name & contact info (phone # and/or email)

Program Content

When providing time to members, SATV will broadcast locally produced programming free of editorial control, but does set forth certain production requirements as outlined below. Program producers and users of SATV’s television are fully liable for the content of all program material that they submit.

1. SATV has right of first use to all programs created using SATV equipment and facilities. Specifically, programs must be submitted for broadcasting on SATV before being submitted to any other broadcast or distribution facility. Taped, edited programs must be submitted on SATV-designated media; live–to–tape programs must deliver first generation media. All program submissions must be accompanied by a Playback Request form, and all applicable information must be provided.
2. Producers will, as part of the program submission process, indicate how viewers can reach them. This information will be in the credits section of the program submitted as well as on the Playback Request form, and the information must be identical. The contact information will be released to the public in the event SATV is contacted about the program.

• Compliance Failure to comply with these requirements can result in a range of outcomes: your program may not be broadcast, or your membership and ability to use SATV’s facilities may be limited or revoked. If staff notices an abnormal number of production problems with a program submission, a user may be asked to refrain. SATV reserves the right to adapt these operating rules
• First Amendment / Equal Time Policies There will be no prior restraint or censorship of programming submitted to SATV for presentation under its public access policies, unless such programming contains material used illegally or material not protected by the First Amendment to the Constitution of the United States. Programming must include a disclaimer in which the Programmer accepts responsibility for her/his speech and holds harmless SATV and the college on which SATV programming appears.
  • The Equal Opportunity or “Equal Time” rule and the Personal Attack rule do not apply to our facility. Users are under no legal obligation to show any viewpoint other than their own.

Forms

The following forms are available for download.

Training & Certification

SATV Mentors provide training on all equipment and in all modes of production available at the facility. Space in training sessions is limited and availability is on a first come first serve basis. Workshops begin promptly as scheduled and members are expected to show up on time. Members who show up late will not be admitted. Members wishing to cancel their time slot in a training session must do so at least 24 hours in advance. Workshop descriptions and availability are subject to change. Members actively involved in training should contact the SATV or consult the activities calendar on the SATV website.

1. Certification Once a member has been trained or has bypassed training as outlined below, she or he will be “certified” on the equipment. Members will receive a record of their certification that identifies specifically which equipment they are authorized to use. Certified members will be added to a list made available to other Producers seeking trained crew to help on productions . Certification lasts six months from the last use of equipment. If certification expires, a member must take the training again or satisfactorily bypass training to access the equipment.
   1. Advanced Training & Certification – Training and access to advanced equipment are available to advanced members, and requires completion of basic training prerequisites. Special workshops, custom training and seminars may also be offered periodically.
   2. Bypassing Training – SATV recognizes that some members may have previous skills in video production. Members can request a certification exam where she or he will be asked to demonstrate their proficiency to an authorized SATV staff or instructor. Members who meet or exceed the proficiency standard, will be “certified” to use the equipment for which he or she has been tested.
   3. Technical Assistance – SATV Members are eligible to receive one on one technical assistance from a mentor by appointment only. A waiting list for technical assistance may be kept. Technical assistance will only be given on equipment, software or other resources for which the member has been certified.
   4. Production Planning – To begin reserving production equipment and facilities, Members must have complete a Production Planning appointment during which Members can consult with Staff to review their Project Proposal. A Project Proposal must be submitted and approved for each project the Producer plans to utilize SATV equipment and facilities. Each Member may have up to two (2) active Project Proposals towards which equipment can be reserved. Please note: Member reservation allowances do not multiply with additional Projects.